Assist Controller and CFO in carrying out the day-to-day accounting activities with specific emphasis on payroll transactions. Manage all aspects of the payroll system and processes.
Payroll (Primary responsibilities): Administer all bi-weekly payroll functions including reconciliation related general ledger accounts and quarterly tax Form 941. Prepare journal entries for payroll bank withdrawals, COBRA deposits and tax payments. Prepare check requests for garnishments and tax levies. Prepare the funding transmittal for 403(b) payments. Create spreadsheet using current labor allocations to charge departments for benefit expenses. Prepare journal entries for all payroll costs to include labor, vacation and sick leave accrual, insurance expense, as well as, postage and copier expenses. Calculate retro-pay for staff salary adjustments. Manage the Flexible Spending Account (FSA) to include bank entries, positive pay and check signatures for live checks. Administer Smart Trip Benefits. Salary verifications for disability claims as requested by Human Resources. Prepare leave projection spreadsheets for FMLA requests from Human Resources Department. Accounts Receivable (Primary responsibilities): Process cash receipt batches for membership, A/R and miscellaneous cash receipts. Process membership transfers to eliminate multiple membership numbers. Correspond with members when credit card payments are declined, invalid or unreadable. Download all credit card activity from PayPal, tie to the monthly bank statement and IMIS batch reports and resolve discrepancy issues. Import cash receipts from Great Plains deposit module to the bank reconciliation module. Accounts Payable (backup responsibilities): Administer all aspects of the accounts payable/cash disbursement system including recording of invoices, tracking, review, approval and payment. Process employee expense reports in compliance with organization travel policies. Respond to all requests for W-9 forms, etc. as requested by outside vendors. Perform other duties as assigned: Assisting CFO with budget data entry and preparation of Excel spreadsheets used for expense projections. Procure all supplies for the department and stay within budget. Assist in compilation of annual insurance renewal information.
Minimum 4 years of college. College degree in accounting preferred with a minimum of 3 years accounting experience. Knowledge of payroll systems with background in grants and contracts desirable. Additional work experience in the accounting field may substitute for the educational requirement on a year to year basis. Candidate must be able to work effectively with staff, APHA members and the general public.
Position is based in downtown DC near several metro stations.
Hours: 35 hours a week, full-time, Mon- Fri. (daytime). Number of openings: 1.
Applicants who meet the requirements and are interested in being considered for this position should upload the following information:
A writing sample;
At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).